New York State Craft Brewers Conference

Overview

EXHIBIT
AT NYSBC

Exhibitor Showcase Registration Now Open!

Exhibitor Info

Exhibiting at the Conference is a great way to get your products in front of brewery decision makers. All booths are 10x10’ with spots available on both the first and second floors. Companies can claim up to 5 spots. The Albany Capital Center is a state-of-the-art venue. There is an escalator and elevator.

Exhibitors Receive

10’ space with pipe and drape
6' skirted table
2 chairs
Hyperlink on www.NYSCBC.com
Listing in the venue map
Access to a lead retrieval service
Complimentary wi-fi

Electrical access is available upon request (need to submit form and payment to ACC). All booth spaces are carpeted. Lead Retrieval Service is offered through ExpoPass for a fee of $200 per exhibitor which includes up to 5 users.

Please note that Attendee Registrations are not included in the Exhibitor Registration and need to be purchased separately online.

Registrations are non-refundable. Please review the Conference Policies in advance.

Event Schedule

Exhibitor Load In: Wednesday, March 19, 1:00 - 8:00 PM

Exhibitor Showcase Open: 10:00 AM - 4:00 PM, Thursday & Friday, March 20 & 21

Load Out: Saturday, March 22, 8:00 AM - 12:00 PM

Exhibitors must have their booths set up by 8:00 AM on Thursday, March 20.

Load out cannot take place prior to 4:00 PM on Friday, March 21.

All Conference attendees are highly encouraged to stay for the NYS Craft Beer Awards Ceremony and Celebration on Friday, March 21.

Expanded Floor Plan, 107 Total Spots

TOTAL EVENTS DECOR FORM

ACC ELECTRICAL FORM

VIEW FLOOR PLAN

Shipping

Shipping IN

Exhibitors have the right to ship materials to the Conference Center. Please send packages no earlier than two days prior to event start unless otherwise noted by Event Manager. Packages will be collected by Security and stored outside of the Command Center on the loading dock. Packages will be brought up to the show floor on the day of event by the building staff. Exhibitor Shipments must be shipped to the Event Manager’s attention with the show name and booth number clearly written on the label as follows:

Shipping Labels Should Read:

L1 – “Name of Event, Company or Shippers Name”
L2 – “Booth # - Attn: Caitlin”
L3 – “Albany Capital Center – Loading Dock"
L4 – “55 Eagle Street”
L5 – “Albany, NY 12207”

Shipping OUT

The ACC does NOT supply shipping labels.

Exhibitor is responsible for re-packing, labeling, and calling in return shipments.

Your Event Manager will bring packages down to the Loading Dock following the show. The ACC does not supply shipping labels.

FAQ

Q: What if I need to change my registration information?

A: Your Conference registration can be managed and updated at anytime by logging into your MembershipWorks account.

Q: Is the Exhibitor Showcase the duration of the Conference?

A: We expect that exhibitors make a commitment to remain set up during the entirety of the Conference. In certain cases, exceptions are made (e.g, family emergency). We highly encourage exhibitors to make travel plans such that you can stay for the NYS Craft Beer Competition Celebration which takes place immediately following the close of the Conference.

Q: Will our booth receive good traffic?

A: We work hard to encourage all attendees to visit each exhibitor. The schedule includes dedicated Exhibit Showcase time. The beer and food stations are strategically placed at the back of the exhibitor area. The new floor plan is a result of feedback collected from past exhibitors. We certainly want all exhibitors to have the best possible experience!

Q: Can we select our own booth spot?

A: Yes! The new MembershipWorks platform allows you to select your booth spot at the time of submitting payment.

Q: Do we need to register our booth staff separately from registering for the booth?

A: Yes. Our new platform mandates that registration for the booth and attendees are separate including booth staff. The total fee is consistent with years past.

Q: Can we load-in and out on our own?

A: Yes. There is no union requirement.

Q: Is there a height restriction?

A: There is no height restriction. The largest doorway leading into the multipurpose room is 9’ 6” wide by 7’ 8” high via the service corridor. Floor Load Capacity: 150 lbs. per s/f. The freight elevator to the 2nd floor is 12’ x 21’ with 12’ x 7’ 11” a doorway.

Q: Will Exhibitors based in New York receive a designation?

A: Yes. Companies from NY as well as our Official Sponsoring Partners will receive a booth sign.